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Migrating from Exchange 2003 on Server 2003 to Exchange Online

January 23, 2013, 7:38 am
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I am looking to migrate our email to Exchange Online.  Currently, I have a server that acts as the domain controller and the email server.  This mail server is running Exchange 2003 on Windows Server 2003.  I have researched the process to migrate to Exchange Online.  I intend to do a staged migration, but I am confused about a few things.  Assuming I have provided enough information about my setup, I'll list the questions below.  Please let me know if you need any other information or clarification in order to answer my questions.

 

1.  I keep seeing in the directions for a staged migration from Exchange 2003 where it refers to Outlook Anywhere on a Client Access Server running Exchange 2007.  We don't have that.  Is it necessary, or can I just set up RPC over HTTP on my 2003 mail server?  I understand that Outlook Anywhere is what RPC over HTTP was renamed to in Exchange 2007, but the directions are never clear on that.

 

2.  For a staged migration, do I use Directory Sync, or do I set up a csv file, upload it to my 365 account and use a tool in 365 to actually migrate my email accounts?  If I use Directory Sync, can I install it on my mail server, or is it better to install it on a different domain joined computer?

 

3.  Does a staged migration provide any level of coexistence, or am I confusing that with a hybrid migration?

 

4.  Exactly what all gets migrated?  I know the user's emails get transferred, but do the user's contacts and calendar information get transferred as well?

 

I'll start with these questions.  Again, please let me know if you need any other information.  Thanks.

 
 

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Switching MX from On-Premise to FOPE

January 23, 2013, 4:10 pm
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I'm switching my MX from pointing to On-Premise to pointing to FOPE. I've read two different answers in two different places in the Office 365 help as to what my FOPE connector should look like. The first is this:

http://technet.microsoft.com/en-us/library/gg749883.aspx


Basically it says sender domains is *.*, sender IP is your on premise Exchange server's IP.


I've also read this which is completely different:

http://community.office365.com/en-us/wikis/exchange/514.aspx


Basically  it says change sender domains to your shared namespace instead of *.* and save.


Which of these is right as they seem to say exactly opposite things? The rest of my exchange deployment works fine and mail between on-premise and the cloud has been working great for a year.


drew

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Exchange Online - Outlook update issue

January 24, 2013, 3:26 am
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Do new mails come on outloook when we import old pst?

 

After configuring new account on Outlook & importing pst it shows updating. New mails come to OWA but dont show up in Outlook?

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Resource scheduling on exchange 2003 hybrid environment

January 24, 2013, 4:45 am
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Hi all,

 

Can someone clarify if there is a workaround or if it is possible to resolve the following issue

 

we have some mailboxes for meeting rooms on exchange 2003. Resource scheduling is set up to automatically accept meeting requests and that works fine for users who are on exchange 2003.

 

For those users who are on office 365, the resource scheduling does not work. The meeting request goes into the mailbox but it is never accepted. This is causing conflicting appointments.

Is it possible to get the meeting room to accept the request the same as it does if the user is on exchange 2003?

 

Thanks

 

Dan

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Publish public folders in my on-premises organization?

January 24, 2013, 8:01 am
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Hi all,

 

On http://technet.microsoft.com/en-us/query/gg576881

 

It says to do the following

 

  1. In Exchange System Manager, navigate to Administrative Groups> First Administrative Group> Servers.
  2. Select your Exchange 2003 server and navigate to First Storage Group> Public Folder Store> Public Folders> Schedule+ FREE BUSY.
  3. In the action pane, select the OU=EXTERNAL (FYDIBOHF25SPDLT) folder for the First Administrative Group.
  4. Right-click the OU=EXTERNAL (FYDIBOHF25SPDLT) folder, and then click Properties.
  5. In OU=EXTERNAL (FYDIBOHF25SPDLT) Properties, select the Replication tab.

I dont understand where I am expecting to see this OU=External folder. 

 

If I click on schedule+ free busy public folder nothing happens. Also what is the action pane?

 

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PST Capture on Windows 8

January 24, 2013, 11:04 pm
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Does the PST Capture tool work on Windows 8? I have multiple archives to migrate from one computer to Exchange Online and I am hoping that this tool can help.  If not, please tell me the best way to import multiple PST files.  I understand that some other users have had trouble with the second PST file overwriting the first.

-Allison

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When sending a mail from outlook 2010 Getting " Operation Failed"

January 25, 2013, 4:21 am
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Hi All,

 

I have been searching on the forum to see if anyone has come accross this error when sending a mail or sometimes even when replying. There where a few that I had found but most of them they do not have the same symptoms or they get additional errocode. Where I get just "operation failed" with an ok button. Ubless I ham looking in the wrong place. Please help as some of my users get it and we discovered the only way to work around it is to delete the entry in the Autocomplete and re-type the entire mail address in order for it to work. It frustrates my users...

 

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IMAP migration

January 25, 2013, 9:42 am
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If I start IMAP migration using the migration tool, when should I change MX records?

 

Lets say I change MX records post completion & it takes 2 hours for them to get updated, what would happen to those mails which were sent in those two hours?

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Exchange Online Archive and Exchange 2010 Login Prompt experience

January 25, 2013, 9:58 am
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    If I have ADFS setup with Proxy and federated with Micorosoft office 365.  I only need Exchange Online Archive and my users will only sign on to an on-prem mailbox either internally or externally.

    What is the sign-in experience will be?

    For example:

    If they sign-in to our external OWA webmail http://webmail.company.com/ which is pointing to On-Prem Exchange servers. They will login with domain\username and when they will expand the online archive folder will they be prompted for sign-on again?

     

     

My thinking is since they are already sign into OWA with their domain\username those credentials will be pass to ADFS and will receive the token needed to see their archive without additional password prompt.

 

The underlying concern is does the user get prompted for additional login and also have to learn to login using UPN if there mailbox and owa url will remain for on-prem?　 I can understand if they are login strictly to Office 365 portal they need to use UPN.　 If their mailbox is still on-prem they will not need to learn to login using UPN right?

 

Thanks!

 

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Exchange 2007 to Office 365

January 25, 2013, 7:06 pm
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Good evening:


I have a question related to migrating an Exchange 2007 organization to Office 365.  I was going to use the staged migration path, but then I discovered that to do that, my users needed to have the same UPN name as email address.  They don't and I'm not looking to change that.


In this case, the cutover migration option looks more promising, but I'd like some clarification on how that works.  From what I can tell the steps are as follows:


Create the migration job, wait for completion.

Change MX records

Reconfigure outlook/phones/etc.


My question is what happens while the migration job is running?  Do users not have any access to their email?  The mailbox size isn't huge, but it is about 40 gigs, which will take some time to upload.  Do I have to wait for it to completely finish uploading before configuring outlook for clients?  Will new mail get dropped until the migration job gets up to the user's mailbox?

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migrating contacts

January 27, 2013, 11:58 am
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I just migrated to Exchange Online using a PST import.  This process successfully moved my email history and calendar items to the Outlook Web App.  Now I am wondering how to import my contacts.  I have a few related questions:

  1. Why does the PST import include email and calendar but not contacts?  I can't find documentation about this detail.
  2. What is the best way to import my contacts into Exchange Online?  I have two user-defined fields in my contact records, and I would like to include this information too.
  3. When I do complete the import, will Microsoft 365 continue to keep my contacts synchronized between the Web App and my desktop application (Outlook 2010)?

I appreciate any guidance you may have.  Thank you!

-Allison

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Cutover migration - what's incrementally synched

January 27, 2013, 5:07 pm
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I have migrated a pool of users from an Exchange 2003 environment into Exchange Online (E3 plan).

 

Now that the cutover migration is in "incremental" mode (synching new messages only, every 24 hrs) I'd like to confirm exactly what changes get synched.

 

For example, if the user moves some old mail into a folder, or deletes it, will he/she see those changes synchronized in the O365 environment?

 

I might have 24-48hrs before the DNS update is made and then whatever lag happens after that. I want to ensure that we can account for the various changes users may make to their (now legacy) E2K3 mailboxes during this window.

 

The users access their mailbox using OWA only.

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Staged Migrations never gets past ProvisioningUpdatePending

January 28, 2013, 9:48 am
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We're trying to do a staged migration from an Exchange 2010 server to Office 365 and not getting anywhere. The following conditions are true:

  • DirSync is working fine.
  • I have a CSV file for one user.  
  • I have confirmed that the user and primary SMTP address exists on the local exchange server and matches the CSV file.
  • I have manually run dirscync to assure everything is up to date on the Office 365 side.
  • I am using a domain admin account for the migtation
  • I can see the user listed in the office 365 users
  • It doesn't seem to matter what user(s) I try to migrate I get the same error.
  • I have used http://testexchangeconnectivity/ to successfully test the Outlook Anywhere on the local exchange server.
  • I have a valid SSL certificate

But when I try to run the batch, it looks like the mailbox gets provisioned and then gets stuck at "ProvisioningUpdatePending". It will get stuck there for an hour or more and then finally fail.

 

I've submitted a help request and have not gotten any useful suggestions. Does anyone have any ideas.  

 

When it finally errors out I get following error message:

jdoe@mydomain.com,Failed to update the on-premises mailbox with the target address (SMTP:JDoe@mydomain.onmicrosoft.com). The mail sent to the user will not reach user's hosted mailbox. The error might be due to account credentials used for migration not having enough permission to write data back into the on-premise AD. Please ensure that the account credential has Domain Admin privilege.
JDoe,A source e-mail address JDoe couldn't be found in the on-premises domain.

 

I have verified that the account has Domain Admin priviliges. I don't know what else I can check on the local server that might be causing this error.

 

 

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Getting ready to re-run HCW to add more servers.

January 28, 2013, 11:55 am
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Guess the title says it all.

I have made a few posts inquiring into this.

 

I have a live 'in production' environment. No lab. Currently have one Hybrid server connected to Office 365. It is a Exchange 2010 SP2 Org. We also have an On-Prem Exchange 2003 Org...

 

The Hybrid is connecting to Office 365 using a service domain of mail.test.medomain.com, while my mail domain is mail.medomain.com. MX of medomain.com is pointing to my on-prem org.

 

I will make a hardware VIP and name it mail.test.medomain.com then add the new Hybrid servers to the VIP. This part is simple.

 

What scares the heck out of me is re-running the HCW to add the new servers into the Hybrid config. Its like im going into this blindly because i can find no documentation around re-running the HCW to add more servers.

I have had a ton of customizations done since creating the initial Hybrid setup using HCW.  And i have been told re-running the HCW will wipe out any customizations, and will start from a clean default slate.

 

I wish i can get a clear answer as to what settings i should back up, how to back them up, how to restore them, etc...?

What will the HCW possibly wipe out when its re-run to add servers?

 

 

 

 

 

  

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Removing hybrid connectors from FOPE - correct shell command?

January 28, 2013, 12:54 pm
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My organization has completed the migration from On-Prem 2007 to Office365.  We used a hybrid configuration with Exchange 2010 and Threat Management Gateway.  Now, all our users are on Office365, and we have decommissioned not only the two hybrid servers but all our on-premise servers a well.

 

However, removing the hybrid connectors from FOPE seems to be elusive.  The directions for doing so are not clear enough in the provided documentation.  Every one of these threads that comes up when doing an Internet search, the following page is referenced:

 

http://technet.microsoft.com/en-us/library/hh529932.aspx

 

I have reviewed this page and it is not clear to me what options should be used with the Set-HybridConfiguration cmdlet.  I only want to remove the Hybrid connectors from FOPE.  We are using ADFS and DirSync and I don't want to do anything that causes problems with federation.  We also use a 3rd party anti-spam (McAfee Mx Logic) in addition to FOPE and I don't want to do anything to cause problems, right now everything is working fine for the most part.

 

The reason for wanting to remove the FOPE connectors is that it seems that some messages to other Office365 customers are getting stuck in the queue on bigfish.com and I want to optimize mail routing.  In other words I don't want the service looking for hybrid servers that are not there any longer.  So if anyone out there knows the proper syntax to use with the Set-HybridConfiguration cmdlet to remove the FOPE hybrid connectors, I would be most appreciative.

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Where to begin with O365 migration?

January 28, 2013, 4:00 pm
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Hello,

 

I am working with a client to migrate from Rackspace hosted exchange to Office 365.  We already have a P1 plan set up and we have a Sharepoint site set up.  I want to keep our public facing website hosted where it is, but jus move rackspace exchange.  I want to make sure the users email isn't down for a long period of time.  I dont know where to begin and am confused by all of the documentation.

 

Here is what I understand has to happen:

1. Add my domain to O365, verify it, etc. 

2.  Set up my user accounts.  Let's say that we our current email is michelle@website.com.  When I add website.com as a domain to O365 and then set up my user account to be michelle@website.com.  What happens to email that gets sent to that address?  At that point it is still hosted in rackspace but it is somehow connected to O365.  Will they need to login to 365 at that point to get their mail or can they continue to receive their mail as they do now (mostly with outlook).

3.  After I set up the user accounts, I need to migrate their mailboxes.  I think I can do this using the 365 tool but not sure.  There are only 6 users right now.  Do I need special permissions in rackspace to do this?  Woudl a 3rd party tool be better?  Once I migrate their mailboxes - is it officially "hosted" in O365? 

4.  Close my rackspace account :)

 

Any guidance would be really appreciated.

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Control sync of .PST to Exchange Online

January 29, 2013, 12:34 am
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Hi everyone,

 

I've configured an Exchange Online mailbox to MS Outlook and I imported a .pst to synchronize. But this causes my network to hang as it consumes a lot of bandwidth. I need to restrict how much bandwidth the synchronization consumes. Or at least restrict the synchronization to emails within a certain period.

 

Please let me know how I can get about with this.

 

Thank you

 

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Want to run a test from Mail Enable POP3 to Office 365

January 29, 2013, 11:01 am
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thi sis my first time looking at Office 365 so please be patient.

 

Ok so this company has been wanting to go to exchange and a better system for some time, they just never got around to it.

 

They currently are using POP3 and a program called Mail Enable through a third party.  they want to keep their current domain, obviously. they are ok with using a fake one for some testing (I have them on the .onmicrosoft.com for now).

 

Their website is hosted on 1&1 but the mail is being done though another company. If I want to change the domain to their current one I have to verify it, and change the MX record through the DNS, however I can see that as breaking their email for a short time,  which may be OK over the weekend.

 

Any walkthroughs on this?  My thought is at first to add the test ones and the POP3 as a connected mailbox, that way they get all the emails they need. then verify and change the domain in the admin panel.

 

Most of the users are local, so I could get a PST file of their current email accounts too. 

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Cutover Migration Details

January 29, 2013, 1:09 pm
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In a cutover migration can you create multiple batch jobs with different users to the same source Exchange 2003 server?  Example: batch 1 (10 users) batch 2 (20 users).  Just rolling batches.

Or is a all or nothing configuration?

How can you exclude the accounts (serverice accts) from syncing to save bandwidth?  I know you can hide the users then they will not be sync.  Is that correct?

 

Can you also set target address On-Premise mailbox whether than relying on the Once 24-Hour sync. In this case do I have to change the domain to "Shared" in the Portal.  Any problems using this stregedy?

I guess the reason in wanting to do this is if I want to migrate a portion of the users first and want still keep the MX to on-prem. For those I cut-over to the cloud I want more updated info.

 

 

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Move User from Office 365 to On-premise Exchange 2010 server

January 29, 2013, 2:34 pm
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I just setup rich coexistence and successfully moved a mailbox from my on-premise Exchange 2010 server to Office 365 by right clicking the mailbox, selecting "New Remote Move Request" and walking through the wizard.  I have tested the mail flow and everything is working properly.  I now need to test that I can move a user from Office 365 back to the on-premise Exchange 2010 server. I have added the Office 365 tenant to the Exchange 2010 management console on the hybrid server.  When I go in the Office 365\Recipient Configuration\Mailbox and right click on the user I don't have the option "New Remote Move Request".  What am I missing?  Does this have to be done through Powershell?
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